Ellilä Family Association unofficial rules

FINNISH PATENT AND REGISTRATION OFFICE  (FPRO) has approved on august 25, 2015 the rules in finnish for a registered association, Ellilän Sukuseura r.y.
This translation therefore has no certificate from an official translator certifying that the rules stated here and the FPRO are identical.

Name: Ellilän Sukuseura r.y.
Domicile: Ii, Finland
Mail address: Ellilä Heikki Niilo Juhani
Jäppiläntie 11
07500 ASKOLA
Registration number: 90.377
Business ID: 3028326-7
Entered in the registry: 28.05.1965


1 § Name and domicile

The name of the association is Ellilän Sukuseura r. y. and is domiciled in Ii,Finland.
In these rules, the association is referred to as a Family Association or Association.

2 § Purpose and Forms of Action

The purpose of the Association is to investigate the history and history of the Ellilä family, to cherish the related traditions, to promote a sense of belonging among the members of the family, to promote the work of the family club and genealogy and to promote local history.

 To accomplish its purpose, the Association as far as possible:

  • organize family gatherings, birthdays, excursions and other similar events,
  • carry out and support genealogy and personal history research,
  • collect and archive genealogy information and share research and tradition information,
  • carry out publishing activities which promote the purpose of the Society,
  •  to cooperate with genealogical, local, urban and village associations and other relevant local, regional and national partners.

In order to support its activities, the Association may receive testamentary and donated property and grants, set up genealogy and other funds, and, subject to permission, organize fundraisers and lotteries.
The Association can own the real estate necessary for its operations.

The Association is not engaged in business activities and is not intended to generate financial gain or profit for its members. 

3 § Members

Any person who is a relative of the father or mother or has joined the marriage by marriage may be accepted as a full member of the Association.
A private individual or a legal entity that wishes to support the purpose and operation of the Society may be eligible for membership.

Full members and supporters are approved by the board of directors upon application. On the proposal of the Board of Directors, a person who has significantly promoted and supported the activities of the Association may be invited to be a Honorary Chairman or member of the Society.

4 § Resignation and dismissal

A member has the right to resign by notifying the board or its chairman in writing or by notifying the resign at the meeting of the association.

The Board of Directors may dismiss a member from the Family Association if the Member has failed to pay its due membership fee for the previous calendar year or has otherwise failed to meet obligations to which it has committed by joining or has substantially damaged it or conditions.

5 § Subscription and membership fee

The amount of the membership fee and the annual or regular membership fee to be charged full members and supporting members shall be decided separately by each member group in the Family Meeting.
The honorary chairman and honorary members shall not pay membership fees.

6 § Board

The affairs of the Association are handled by the Board of Directors, which consists of the Chairman and 2-8 other members and 0-8 deputy members elected at the Annual Meeting.
The selection of members shall take into account a balanced representation of the various Tribes.  The term of the Board shall be the time between ordinary family meetings.

The Board of Directors elects a Vice Chairman from among its members and employs a secretary, treasurer and other necessary staff from within or outside, and may establish such committees or advisory bodies as may be required.

The Board of Directors shall meet when convened by the Chairperson or, in his or her absence, when the Chairperson deems it appropriate or when at least half of the Board members so request.

The Board of Directors shall constitute a quorum when at least half of its members, including the Chairman or Vice-Chairman, are present.
Voting shall be by simple majority. In the event of a tie, the chairman’s vote will determine, but the election will be a lottery.

The board maintains a list of members of the Association.

7 § Writing the name of the Association

The name of the Association is written by the chairman, vice chairman, secretary or treasurer, two together.

8 § Financial year and audit

The financial year of the Association ends on December 31st.

The financial statements, together with the necessary documents and the annual reports of the Board of Directors, shall be submitted to the auditor at least one month before the date of the Annual General Meeting.
The Auditor must give his written opinion to the board at least two weeks before the family meeting.

9 § Meetings of the Association

A Family Association meeting may also attend, if the board or family meeting so decides, by post, telecommunication, or other technical means during or prior to the meeting.
The Association’s annual meeting is the Annual Family Meeting, which is held every 4 years on a day designated by the Board during April-September.
An Extraordinary Family Meeting shall be held when the Family Meeting so decides or when the Board deems it appropriate or when at least one tenth (1/10) of the Association’s voting members it shall require it in writing, in particular, to notify the Board. The meeting shall be held within thirty days of the request to the Board being made.

Each member, honorary chairman and honorary member of the Association shall have one vote at the family reunion.
The support member has the right to attend and speak at the meeting.
Unless otherwise provided in the by-laws, the decision of the Family Assembly shall be the opinion supported by more than half of the votes cast.
In the event of a tie, the vote of the chairman of the meeting will be decisive, but the election will be a lottery.

10 § Convening the meetings of the Association

The Board shall convene the Association’s meetings not later than thirty (30) days prior to the meeting by mail to members, newspaper or email.

11 § The Actual Family Meeting

The following issues will be addressed at the Association’s Annual Family Meeting:

  1. opening of the meeting
  2. the chairman of the meeting, the secretary, two reviewers of the minutes and, if necessary, two counters of votes shall be elected
  3. declares the legality and quorum of the meeting
  4. adopt the rules of procedure of the meeting
  5. the annual accounts, the annual report and the auditor’s report are presented
  6. decide on the approval of the financial statements and the discharge to the Board of Directors and other persons responsible
  7. establishing the scheme of operations, the statement of revenue and expenditure and the amounts of the entry and membership fees for the next term of office
  8. deciding on the number of full and alternate members to be elected to the Board
  9. elect the Chairman of the Board and other members and any alternates
  10. elect an auditor and his deputy for the following term
  11. deal with any other matters mentioned in the notice of the meeting.

If a member of the Association wishes to have a matter referred to a family meeting, he must notify the Board in writing in good time so that the matter can be included in the notice of the meeting

12 § Changing the rules and dissolving the Association

The decision to change the rules and dissolution of the Association must be taken at a Family Meeting by a majority of at least three-quarters (3/4) of the votes cast.
The notice of the meeting shall mention the existence of a matter for amendment of the rules or dissolution of the Association.

In the event of the dissolution of the Association, the funds of the Association shall be used to further its purpose as determined by the dissolution meeting.
The archive will be released to the National Archives or the Provincial Provincial Archives of the region, or otherwise to support genealogical and personal research.

When you change the rules, the acquired membership rights will remain.

13 § Compliance with the Law on Associations

Everything else is subject to the provisions in force in the Associations Act.

Print Friendly, PDF & Email